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Administrative Assistant

University Medical Group

Portland, OR
Job Code:
University Medical Group
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Job Details


This position is responsible for office administrative duties. This includes being the point of contact for all office related inquiries, greeting of all parties and answering their inquiries in a professional manner.

The position description outlines those essential functions of the position that must be performed with or without reasonable accommodation

Representative essential duties may include any or all of the following:

  • Create and send companywide communications regarding work environment
  • Assist in the planning and executing of companywide events
  • Be an active member of the safety committee providing insight into our facilities and employee concerns
  • Purchase office supplies and equipment. Authorizing purchases for equipment, goods and services and negotiating terms and contract prices as needed
  • Organize and maintain storage areas, supply room and key box
  • Organize, clean and maintain the kitchen, refrigerators and conference rooms
  • Provide calendar and scheduling support to UMG senior leadership
  • Support meetings, create agendas and record action items
  • Champion ergonomic initiatives to include working with vendors, ordering supplies and communicating with employees
  • Maintain schedule for company-wide training program and assist trainers with administrative tasks as needed
  • Vendor contact for all facilities based vendors to include; building maintenance, office supplies, food services, office equipment (non-technical), and storage
  • Greet and direct visitors including but not limited to vendors, clients, job candidates and customers in a prompt, courteous and helpful manner
  • Run weekly & monthly reports for UMG senior leadership
  • Answer calls and be part of the phone tree assisting in directing calls from the main line
  • Respond to all facilities based inquiries in a prompt, courteous and helpful manner
  • Create and distribute the UMG newsletter

Secondary Functions may include any or all of the following:

  • Perform data entry tasks as authorized by manager
  • Assist IT in meeting all HIPAA compliance initiatives focusing on physical security
  • Promote and implement LEAN processes


Knowledge, Skills, and Abilities:

  • High school diploma or equivalent
  • Two or more years of administrative experience
  • Proficiency with standard office equipment and software such as MS Office including Outlook
  • Must be able to work with a diverse team and customer base
  • Must have excellent communication skills, both written and verbal
  • Must be able to communicate via telephone and in person in a professional, courteous, friendly manner
  • Excellent organizational skills


UMG offers competitive compensation and excellent benefits including work flex options, medical, dental, vision, life, AD&D, 401k with generous employer contribution, outstanding vacation & sick time allowances, 9 paid holidays per year, flexible spending accounts, discounted Tri-Met and C-Tran passes, wellness program and MORE!

If you meet the minimum qualifications and would like to work in an innovative environment, please apply!

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